The President-Elect shall act as presiding officer of GaTA in the absence of the Vice President. The main responsibilities of the President-Elect will be to oversee the Conference Committee which plans and conducts the next annual conference. The President-Elect, working closely with the Vice President, shall conduct negotiations with conference facilities. Qualifications for this office include all of the following: a Regular GaTA Member* in good standing for a minimum of one year.
The Vice President shall act as presiding officer in the absence of the President. The Vice President shall also serve as the overseer to the Program Committee Chairperson and will work closely with the President-Elect concerning facilities. Qualifications for this office include the following: a Regular GaTA Member* in good standing for a minimum of one year.
The Secretary shall be the official custodian of all documents belonging to the GaTA, shall record the proceedings of all annual and special meetings of the membership and of the Executive Board. Qualifications for this office include the following: a Regular GaTA Member* in good standing. The Secretary also shall:
- Correspond on behalf of the Executive Board, including notifying all Executive Board members of the time and place of Executive Board meetings;
- In conjunction with the President, prepare an annual report to be distributed to the membership at the annual meeting.
The Treasurer shall be responsible for all the financial transactions of the GaTA. A two-signature check signing policy should be in effect with a maximum of four people having power to sign. These people shall be members of the Executive Board and be approved by majority vote of the Executive Board. Qualifications for this office include: a Regular GaTA Member* in good standing for a minimum of two years, served as committee chair, or held previous office. The Treasurer shall:
- Submit an annual operating budget to the Executive Board of approval;
- Receive and record the receipts of all dues and other income;
- Write and sign all checks for all budgeted expenditures authorized by the Executive Board;
- Submit expenditures exceeding budgetary limits for Executive Board approval;
- Make a financial report at each general and special meeting of the membership and the Executive Board;
- Supervise, monitor, and finalize all financial transactions of the annual conference;
- Help conduct negotiations with conference hotel(s).
* Regular GaTA Member – A Regular Member shall be any person who pays the Regular Membership fee (annual conference registration) and is in good standing with his/her sponsoring institution and GaTA. Only Regular Members shall be eligible to vote, to hold office, or to serve as standing committee members. (Art. III, Sec. 2)